Kansas CNA Registry
Check any Kansas certified nursing assistant on the Kansas Nurse Aide Registry. The search is free, needs no account, and is the same record an employer sees. This page covers looking up a license, reading the status, keeping your certification active, and getting listed after your exam.
This is the state's own system, run by KDADS. It is the same database an employer checks, and the only place a certification status is authoritative.
Four ways to use this page. Pick the one that matches your situation.
Kansas Nurse Aide Registry
- Governing agency
- KDADSKansas Department for Aging and Disability Services, Health Occupations Credentialing
- Lookup portal
- ksdadsv7prod.glsuite.us
- Processing time
- 48 hoursbefore you appear on the registry
- Registry phone
- 785-296-6877
- Renewal cycle
- 24 months work hours must be reported
How to Look Up a Kansas CNA License
This section is the mechanics: where the search is, what to type into it, and how to read what comes back.
Kansas keeps its nurse aide records at ksdadsv7prod.glsuite.us. The search is public, so you can check your own record or a candidate's record without an account and without paying.
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Open the Kansas registry search
Go to ksdadsv7prod.glsuite.us and use the Certification Verification Look Up panel. The search takes a Credential number box, then Full SSN and DOB (mm/dd/yyyy) boxes, then First Name and Last Name boxes, with a reCAPTCHA check box. Use one of the three at a time, because filling a second is refused with an error. A name search needs both names and matches them exactly, unless you end the last name with an asterisk after its first letters, and an SSN search needs the full number and the date of birth. No login, no account, no fee.
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Enter your details as the registry recorded them
Use the name from the time of testing, and fill in what the panel asks for. If it offers a credential number box, the number is unique to one person and a name is not, but some panels take the number or a name, not both.
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Match the record to the person
Check every identifying detail the result shows, not just the name. This search matches both names exactly, so a shortened first name, a former name or a typo returns nothing rather than a close result.
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Read what the record says, not just that a name came back
Appearing on the registry is not the same as being current, so read what the record says about standing, whether that is a status, an expiry date, or both, then check it against the status table below. If a result links through to a fuller record, open it, because some registries keep the status there. The results table shows one row per person, with a Details link, First Name, Middle Name, Last Name, Credential Number and Certification Type, which lists every credential the person holds, such as Certified Nurse Aide and Home Health Aide. Details opens a Nurse Aide Registry Confirmation Notice with the AideID and one row per credential giving the Certification Type, Issued date, Inactive Date and Status, where the Inactive Date on an Active row is when it lapses unless more qualifying work is reported, plus the date of the last criminal record check.
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Save a dated copy of the result
Print to PDF or screenshot the page showing the name, credential number, what the record says about standing, and the date you checked. Employers and agencies usually want that record on file.
How to find your credential number
Where a search takes the number, it narrows the result to one person in a way a name may not. If you have lost it, it is on any of these.
- Your certificate or wallet card, if your state issued one after the skills test
- The result page of the registry search itself, once you have found your record
- Your employer's personnel file, because facilities record it when they verify you at hire
- The registry, on 785-296-6877, if none of the above works
What Each Kansas CNA Registry Status Means
The status field is the part that decides whether someone can work. Wording varies by state, so read the exact term on the record rather than assuming what it means.
| Status | What it means | Can they work? |
|---|---|---|
| Active | Certified and eligible to work as a nurse aide. The Inactive Date beside it is when the certification lapses unless more qualifying work is reported before then. | Yes |
| Inactive | Not eligible to work as a nurse aide. A certification goes inactive when no qualifying work is reported for two years, and the Inactive Date shows when that happened. The record does not say why it went inactive. | No |
Why Your Kansas CNA License Is Not Showing on the Registry
| Problem | What is happening | What to do |
|---|---|---|
| Your name returns no results | The registry stores the legal name you used at the time of testing. A search that finds nobody says it did not return any results, and so does a search missing a required part: a first or last name on its own, or a Social Security number without a date of birth. Use one of the three ways to search at a time, because filling a second is refused. Type a credential number without its leading zeros, so 001234 is entered as 1234. An asterisk after the first letters of a last name widens a name search, but use it with your first name, because a surname and asterisk alone can come back blank with no message. Inactive records stay listed, some for decades, and a record can carry more than one Certified Nurse Aide row, so check each one. | Search your maiden or pre-marriage name. Both names are required here and have to match the record exactly, so check the spelling before assuming there is no record. |
| You passed but you are not listed | Results have to reach the registry from your testing entity before you show as certified. | Allow at least 48 hours, then call 785-296-6877 with your test date and testing entity. |
| The record shows as expired but you have been working | Qualifying hours have to be reported before the record updates, and yours may not have been filed. | Check whether your employer filed the report. If not, file it yourself now, while the state still accepts it, then re-check the record. |
| Your employer does not know how to report your work | Either you or your employer can file, so this is usually a paperwork gap rather than an access problem. | File the report yourself rather than waiting for the facility, or ask the registry at kdads.certification@ks.gov. |
| Details on your record are wrong | Name, address and registry data come from what was submitted to the registry, when your record was created or since. | Contact the registry on 785-296-6877 or kdads.certification@ks.gov with documentation of the correct details. |
How to Verify a CNA License in Kansas
This section is what the result proves: what a record is evidence of, what to save as your copy of it, and what it means for you specifically. The search itself is the same for everyone.
Verifying your own license after finishing training
Look yourself up at ksdadsv7prod.glsuite.us once your testing entity has filed your results. Allow at least 48 hours before you treat a missing record as a problem. Save a dated copy of the record, because most employers ask for proof at offer stage rather than checking themselves.
Verifying your license after transferring from another state
A certification held in another state does not appear in Kansas until reciprocity is processed. Until a Kansas record exists, employers here cannot verify you, and your out-of-state record is the only proof you have. See transferring a license to Kansas for the application route, then verify the new record the same way.
Verifying someone else's license (for employers)
Federal rules require a facility to check the registry before it lets someone work as a nurse aide. The record shows the certification status. It is not the whole check, because Kansas records findings of abuse, neglect or exploitation on a separate list, so a current certification does not on its own mean there is nothing against someone. The record only covers Kansas, so if a candidate has worked elsewhere, search that state's registry too.
That separate list is the List of CNAs / CMAs with Findings of Abuse, Neglect, or Exploitation. Check both before you rely on a result.
How to Renew Your Kansas CNA License
Active standing in Kansas continues on reported qualifying work, and either you or your employer can file that report. If the facility has not done it, you can file it yourself.
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Work at least 8 hours in a qualifying role
The hours must be paid nursing or nursing-related duties inside the 24 months before your record lapses. Unpaid placements and volunteer shifts do not count. Which paid work counts? Paid work as a nurse aide performing activities of daily living, such as bathing, feeding, lifting, transferring and taking vital signs, which your employer certifies as nursing or nursing-related services. Hours worked in a doctor’s office or clinic do not count. If the work was in another state, ask the registry whether it counts before you rely on it, because states differ.
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Check your employer filed it, then file it yourself if not
Your employer files the report through the state's reporting system, the KDADS Employment Verification form, sent by email, fax or mail. You can file it yourself as well, and that is what the state expects if the facility has not.
Do not assume it was done. Check the record first, and file it yourself if nothing has changed. -
Check the record, and read the expiry date if it has one
Look yourself up at ksdadsv7prod.glsuite.us once the report has been filed. Where the record carries an expiry date, a status of active on its own is not enough, because the previous period may still be running, and the expiry date is what tells you the new period has actually started.
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Fix a missing report before it lapses
If the hours were worked but never reported, that is correctable, and it is far easier to correct while the record is still active. Contact the registry on 785-296-6877 or kdads.certification@ks.gov and ask what they will accept as evidence of the work.
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Keep your own dated copy
Save a copy of the record showing your current status, and the new expiry date where the record has one. If a report is ever missed, that copy is what you give a new employer while the registry corrects it.
| Item | Kansas |
|---|---|
| Active period | 24 months |
| Work required | At least 8 hours of paid nursing or nursing-related duties |
| Which paid work counts | Paid work as a nurse aide performing activities of daily living, such as bathing, feeding, lifting, transferring and taking vital signs, which your employer certifies as nursing or nursing-related services. Hours worked in a doctor’s office or clinic do not count. |
| What does not count | Volunteer shifts and unpaid clinical placements |
| Work in another state | Ask the registry before you rely on it. States differ on whether out-of-state hours count |
| Who reports it | You or your employer. Either report is accepted |
| Where the report is filed | the KDADS Employment Verification form, sent by email, fax or mail |
| Evidence of the hours | Your employer completes and signs the bottom half of the Employment Verification form, certifying the dates you were employed to perform nursing or nursing-related services, so the form cannot go in with only your half filled in. |
| Renewal fee | None |
| Filing deadline | None published, and there is no renewal fee. The Inactive Date on your record is when the certification lapses unless qualifying work has been reported, so get the Employment Verification in before then. |
How to Reinstate a Lapsed Kansas CNA License
If your active period runs out without the qualifying work reported, the record stops being active. What it takes to come back depends on which of these you are.
| Your situation | What you do | Retesting |
|---|---|---|
| You worked recently, but the hours were never reported | File the report for that work now, through the state's system, the KDADS Employment Verification form, sent by email, fax or mail, while the state still accepts it | Not while the state still accepts the renewal |
| No qualifying work for 24 months or more | Take an approved 10-hour CNA refresher course, whose instructor sends your details to KDADS, or have a registered nurse at a long-term care facility, hospital or school lab give you the 18-skill Skills Checklist and submit it. You cannot work until the registry shows you as active again. | Yes, to work in a Medicare- or Medicaid-certified facility |
| You hold an active certification in another state | Apply through reciprocity. See our Kansas reciprocity guide | Usually not |
| You are not working in a Medicare- or Medicaid-certified facility | The federal requirement does not reach you, but some states require certification or registration in other settings, and many employers still ask for an active certification | Not under federal rules |
How to Get on the Kansas CNA Registry
In Kansas you do not file a registry application yourself. You train, you test, and your testing entity sends the application and results to the registry.
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Meet the basic requirements
Kansas does not publish a minimum age for registry eligibility. Training providers set their own, so check with the provider before you enrol.
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Complete an approved 90-hour course
Train with a provider approved in Kansas. See our list of Kansas CNA programs.
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Pass the written and skills tests
A 100-question multiple-choice state test, taken in English at an approved test site with two hours allowed and 75 percent needed to pass, and a demonstration of the Part I skills to a registered nurse during your training course, on a task checklist. Both must be passed. You get three attempts within a year of your course start date, after which the whole course has to be taken again. Federal rules say you can choose to take the knowledge test orally instead of in writing, but some states offer that only as an approved accommodation, so ask your testing entity how to request it if reading is difficult for you or English is not your first language.
If a facility has already hired you, there is a deadline for passing both tests. Federal rules cap it at four months from your hire date and some states allow less, so confirm yours with KDADS before you plan around it. Our free CNA practice tests cover the same knowledge areas as the written test, and the free CNA skills course walks through the skills evaluation itself.
Check what the exams cost and who collects the fee before you book. -
Let your testing entity file the results
The testing entity sends your application and results straight to the registry. There is nothing for you to submit.
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Check that you appear on the registry
Allow at least 48 hours, then look yourself up at ksdadsv7prod.glsuite.us before you contact the registry.
Kansas CNA Registry Contact Information
- Phone
- 785-296-6877
- kdads.certification@ks.gov
- Mailing address
- Health Occupations Credentialing
Kansas Department for Aging and Disability Services
503 S. Kansas Ave.
Topeka, KS 66603-3404
- License lookup
- ksdadsv7prod.glsuite.us
- Registry information
- KDADS Health Occupations Credentialing page
Kansas CNA Requirements at a Glance
| Requirement | Kansas |
|---|---|
| Registry name | Kansas Nurse Aide Registry |
| Credential term used by the state | nurse aide |
| Governing agency | Kansas Department for Aging and Disability Services, Health Occupations Credentialing |
| Total training hours | 90 |
| Exam | A 100-question multiple-choice state test, taken in English at an approved test site with two hours allowed and 75 percent needed to pass, and a demonstration of the Part I skills to a registered nurse during your training course, on a task checklist. Both must be passed. You get three attempts within a year of your course start date, after which the whole course has to be taken again. |
| Testing deadline | Four months from hire under federal rules, and some states set less |
| Processing time | 48 hours |
| Renewal cycle | 24 months, worker or employer-reported hours |
| Testing vendor | KDADS sets and scores the state test, and approved test sites around Kansas, mostly colleges, give it |
Transferring a CNA License To or From Kansas (Reciprocity)
Reciprocity is how an active certification held in one state becomes a certification in another. It usually avoids retesting, but only while your current certification is in good standing. A lapsed or flagged record cannot transfer.
The route in and out of Kansas, the documents required and the current processing time are covered in the guide. The tool checks any two states against each other.
Kansas CNA Training Programs
The steps above are the whole route onto the registry. The one thing that usually comes before them is an approved 90-hour program.
| Program | City |
|---|---|
| WSU Tech | Wichita |
| Blue Valley School District | Overland Park |
| Kansas City KS Technical Education Center | Kansas City |
| Neyang School of Nursing | Olathe |
| Washburn Institute of Technology | Topeka |
Tell us where you are and we will match you with approved programs. Takes about a minute.
Find CNA programs near you✓ Free Service • ✓ No Obligations • ✓ Compare Multiple Programs • ✓ Accredited Schools Only
Cost, format and city for each one, listed by city so you can start near you.
If you want to prepare before you enrol, our free CNA skills course covers the material the program and the skills test are built on.
Kansas CNA Registry FAQ
Is the Kansas CNA Registry free to search?
Why can I not find my name on the registry?
How long does Kansas certification last?
Can I report my own work hours?
What happens if my status expires?
Can an employer see abuse or neglect findings?
Do I need to be on the registry to work in Kansas?
Look Up a CNA License in Another State
Every state runs its own registry, and a certification is only verifiable in the state that issued it. Pick a state to see its portal, its status vocabulary and its renewal rules.