West Virginia CNA Registry

How to Look Up a West Virginia CNA License

This section is the mechanics: where the search is, what to type into it, and how to read what comes back.

West Virginia keeps its nurse aide records at ohflac.wvdhhr.org. The search is public, so you can check your own record or a candidate's record without an account and without paying.

1. Open the West Virginia registry search

   Go to ohflac.wvdhhr.org and use the Nurse Aide Validation panel. The search takes a Registration Number box under Search By Registration Number, then First and Last boxes under Search By Name. Any one box is enough on its own, a full registration number opens that person's Official Verification directly, and when the number box holds anything the name boxes are ignored. No login, no account, no fee.

2. Enter your details as the registry recorded them

   Use the name from the time of testing, and fill in what the panel asks for. If it offers a registration number box, the number is unique to one person and a name is not, but some panels take the number or a name, not both.

3. Match the record to the person

   Check every identifying detail the result shows, not just the name, before you treat a row as a match. Common surnames return several records, and the wrong one can look right at a glance.

4. Read what the record says, not just that a name came back

   Appearing on the registry is not the same as being current, so read what the record says about standing, whether that is a status, an expiry date, or both, then check it against the status table below. If a result links through to a fuller record, open it, because some registries keep the status there. The results table shows four columns, Name, Registration Number, Status and City, and each name opens an Official Verification PDF giving the status, date of registration, expiration date, basis of registration, last reported employment and a statement on substantiated findings of abuse, neglect or misappropriation of resident property.

5. Save a dated copy of the result

   Print to PDF or screenshot the page showing the name, registration number, what the record says about standing, and the date you checked. Employers and agencies usually want that record on file.

How to find your registration number

Where a search takes the number, it narrows the result to one person in a way a name may not. If you have lost it, it is on any of these.

• Your certificate or wallet card, if your state issued one after the skills test
• The result page of the registry search itself, once you have found your record
• Your employer's personnel file, because facilities record it when they verify you at hire
• The registry, on (304) 558-0050, if none of the above works

What Each West Virginia CNA Registry Status Means

The status field is the part that decides whether someone can work. Wording varies by state, so read the exact term on the record rather than assuming what it means.

Why Your West Virginia CNA License Is Not Showing on the Registry

How to Verify a CNA License in West Virginia

This section is what the result proves: what a record is evidence of, what to save as your copy of it, and what it means for you specifically. The search itself is the same for everyone.

Verifying your own license after finishing training

Look yourself up at ohflac.wvdhhr.org once your testing entity has filed your results. Save a dated copy of the record, because most employers ask for proof at offer stage rather than checking themselves.

Verifying your license after transferring from another state

A certification held in another state does not appear in West Virginia until reciprocity is processed. Until a West Virginia record exists, employers here cannot verify you, and your out-of-state record is the only proof you have. See transferring a license to West Virginia for the application route, then verify the new record the same way.

Verifying someone else's license (for employers)

Federal rules require a facility to check the registry before it lets someone work as a nurse aide. The record carries two things: the certification status, and any substantiated finding of abuse, neglect or misappropriation of resident property the state has recorded against that person. Read both, because someone can be listed and still carry a finding that bars employment. The record only covers West Virginia, so if a candidate has worked elsewhere, search that state's registry too.

How to Renew Your West Virginia CNA License

Renewal in West Virginia is yours to file. You report your own qualifying work to the registry, and the record does not update until you do, however long you have been working.

1. Work at least 8 hours in a qualifying role

   The hours must be paid nursing or nursing-related duties inside the 24 months before your record lapses. Unpaid placements and volunteer shifts do not count. Which paid work counts? Paid nurse aide work under the supervision of a registered nurse in a direct care setting, such as a nursing home, hospital, home health agency or clinic. Independent private duty work does not count. Does work in another state count? Yes. You can keep your West Virginia registration current by reporting your out-of-state nurse aide employment to OHFLAC.

2. File the report yourself

   You submit it, not your employer, through the state's system, the Registration Renewal Application on the OHFLAC website, which you open with your registration number. The record does not update until you do, so file before it lapses. You list each employer and your dates of work on the application and sign that the information is true. If you worked for a staffing agency, in home care or for another employer that is not a nursing home, that employer has to verify at least eight paid hours, and a staffing agency does it with a letter sent in with the application.

   Do it while you still work there. Whatever the registry asks for, it is harder to get from a former employer.

3. Check the record, and read the expiry date if it has one

   Look yourself up at ohflac.wvdhhr.org once the report has been filed. Where the record carries an expiry date, a status of active on its own is not enough, because the previous period may still be running, and the expiry date is what tells you the new period has actually started.

4. Fix a missing report before it lapses

   If the hours were worked but never reported, that is correctable, and it is far easier to correct while the record is still active. Contact the registry on (304) 558-0050 or ohflacnap@wv.gov and ask what they will accept as evidence of the work.

5. Keep your own dated copy

   Save a copy of the record showing your current status, and the new expiry date where the record has one. If a report is ever missed, that copy is what you give a new employer while the registry corrects it.

How to Reinstate a Lapsed West Virginia CNA License

If your active period runs out without the qualifying work reported, the record stops being active. What it takes to come back depends on which of these you are.

How to Get on the West Virginia CNA Registry

In West Virginia you do not file a registry application yourself. You train, you test, and your testing entity sends the application and results to the registry.

1. Meet the basic requirements

   West Virginia does not publish a minimum age for registry eligibility. Training providers set their own, so check with the provider before you enrol.

2. Complete an approved 120-hour course

   Train with a provider approved in West Virginia. Our CNA program directory does not cover West Virginia yet, so confirm any provider you are considering is approved by OHFLAC before you enrol.

3. Pass the written and skills tests

   A knowledge examination, which you may take written or orally, and a hands-on skills demonstration. Both must be passed. Federal rules say you can choose to take the knowledge test orally instead of in writing, but some states offer that only as an approved accommodation, so ask your testing entity how to request it if reading is difficult for you or English is not your first language.

   If a facility has already hired you, both tests have to be passed within four months of your hire date. Our free CNA practice tests cover the same knowledge areas as the written test, and the free CNA skills course walks through the skills evaluation itself.

   The state charges no application fee. Check what the exams cost and who collects the fee before you book.

4. Let your testing entity file the results

   The testing entity sends your application and results straight to the registry. There is nothing for you to submit.

5. Check that you appear on the registry

   Give the registry time to process the result, then look yourself up at ohflac.wvdhhr.org before you contact the registry.

West Virginia CNA Registry Contact Information

West Virginia CNA Requirements at a Glance

Transferring a CNA License To or From West Virginia (Reciprocity)

Reciprocity is how an active certification held in one state becomes a certification in another. It usually avoids retesting, but only while your current certification is in good standing. A lapsed or flagged record cannot transfer.

West Virginia CNA Training Programs

The steps above are the whole route onto the registry. The one thing that usually comes before them is an approved 120-hour program. The state itself charges no application fee, so training is the cost that matters.

If you want to prepare before you enrol, our free CNA skills course covers the material the program and the skills test are built on.

West Virginia CNA Registry FAQ

Look Up a CNA License in Another State

Every state runs its own registry, and a certification is only verifiable in the state that issued it. Pick a state to see its portal, its status vocabulary and its renewal rules.