Indiana CNA Registry

How to Look Up an Indiana CNA License

This section is the mechanics: where the search is, what to type into it, and how to read what comes back.

Indiana keeps its nurse aide records at mylicense.in.gov. The search is public, so you can check your own record or a candidate's record without an account and without paying.

1. Open the Indiana registry search

   Go to mylicense.in.gov and use the Search for a License panel. It is subtitled “Welcome to Web Lookup/Verification”. The search takes a Profession dropdown you have to set to Nurse Aides first, then First/Mid Name, License Type, Last Name, Attribute Type, City, License Number, State, License Status, County, Doing Business As and Zipcode. No login, no account, no fee.

2. Enter your details as the registry recorded them

   Use the name from the time of testing, and fill in every box the panel asks for. If it offers a certification number box, use that as well: the number is unique to one person and a name is not.

3. Match the record to the person

   Check every identifying detail the result shows, not just the name, before you treat a row as a match. Common surnames return several records, and the wrong one can look right at a glance.

4. Read the record, not just the listing

   Open the record itself. Appearing on the registry is not the same as being current, so read what the record says about standing, whether that is a status, an expiry date, or both, then check it against the status table below. The results table shows Name, License #, Profession, License Type, Status and Address.

5. Save a dated copy of the result

   Print to PDF or screenshot the page showing the name, certification number, what the record says about standing, and the date you checked. Employers and agencies usually want that record on file.

How to find your certification number

Where a search takes the number, it narrows the result to one person in a way a name may not. If you have lost it, it is on any of these.

• Your certificate or wallet card, if your state issued one after the skills test
• The result page of the registry search itself, once you have found your record
• Your employer's personnel file, because facilities record it when they verify you at hire
• The registry, on (317) 233-7442, if none of the above works

What Each Indiana CNA Registry Status Means

The status field is the part that decides whether someone can work. Wording varies by state, so read the exact term on the record rather than assuming what it means.

Why Your Indiana CNA License Is Not Showing on the Registry

How to Verify a CNA License in Indiana

This section is what the result proves: what a record is evidence of, what to save as your copy of it, and what it means for you specifically. The search itself is the same for everyone.

Verifying your own license after finishing training

Look yourself up at mylicense.in.gov once your testing entity has filed your results. Allow at least 90 days before you treat a missing record as a problem. Save a dated copy of the record, because most employers ask for proof at offer stage rather than checking themselves.

Verifying your license after transferring from another state

A certification held in another state does not appear in Indiana until reciprocity is processed. Until an Indiana record exists, employers here cannot verify you, and your out-of-state record is the only proof you have. See transferring a license to Indiana for the application route, then verify the new record the same way.

Verifying someone else's license (for employers)

Federal rules require a facility to check the registry before it lets someone work as a nurse aide. The record shows the certification status, and nothing about findings. Indiana keeps any substantiated finding of abuse, neglect, mistreatment of residents, or misappropriation of their property on the certification record rather than on a separate list, but the public search does not display it, so a clean-looking result is not a cleared record. Federal rules require the registry to disclose findings to anyone who asks, so ask the registry on (317) 233-7442 before you rely on the search alone. The record only covers Indiana, so if a candidate has worked elsewhere, search that state's registry too.

How to Renew Your Indiana CNA License

Renewal in Indiana is yours to file. You report your own qualifying work to the registry, and the record does not update until you do, however long you have been working.

1. Work at least 8 hours in a qualifying role

   The hours must be paid nursing or nursing-related duties inside the 24 months before your record lapses. Unpaid placements and volunteer shifts do not count. If the work was in another state, ask the registry whether it counts before you rely on it, because states differ.

2. File the report yourself

   You submit it, not your employer, through the state's system, MyLicenseOne, the IDOH online licensing system at mylicense.in.gov, which you sign into with an Access Indiana account. The record does not update until you do, so file before it lapses. Check what the registry wants as evidence of the hours, because some states take your own signed statement and others want the employer to confirm them.

   Do it while you still work there. Whatever the registry asks for, it is harder to get from a former employer.

3. Check the record, and read the expiry date

   Look yourself up at mylicense.in.gov about 90 days after the report was filed. A status of active on its own is not enough, because the previous period may still be running. The expiry date is what tells you the new period has actually started.

4. Fix a missing report before it lapses

   If the hours were worked but never reported, that is correctable, and it is far easier to correct while the record is still active. Contact the registry on (317) 233-7442 or aides@health.in.gov and ask what they will accept as evidence of the work.

5. Keep your own dated copy

   Save the record showing the new expiry date. If a report is ever missed, that copy is what you give a new employer while the registry corrects it.

How to Reinstate a Lapsed Indiana CNA License

If 24 months pass with no qualifying work, the record stops being active. What it takes to come back depends on which of these you are.

How to Get on the Indiana CNA Registry

In Indiana you do not file a registry application yourself. You train, you test, and your testing entity sends the application and results to the registry.

1. Meet the basic requirements

   Indiana does not publish a minimum age for registry eligibility. Training providers set their own, so check with the provider before you enrol.

2. Complete an approved 75-hour course

   Train with a provider approved in Indiana. See our list of Indiana CNA programs.

3. Pass the written and skills tests

   A written test of 100 multiple-choice questions that you pass with at least 80 correct, and a skills test covering hand hygiene, the initial and final steps, and four skills drawn at random. Both must be passed. The knowledge test can be taken orally instead of in writing if you ask, which is a federal right in every state and is worth knowing if reading is difficult for you or English is not your first language.

   If a facility has already hired you, both tests have to be passed within four months of your hire date. Our free CNA practice tests cover the same knowledge areas as the written test, and the free CNA skills course walks through the skills evaluation itself.

   The state charges no application fee. Testing costs are set by the testing entity rather than the state, so ask your provider what theirs are.

4. Let your testing entity file the results

   The testing entity sends your application and results straight to the registry. There is nothing for you to submit.

5. Check that you appear on the registry

   Allow at least 90 days, then look yourself up at mylicense.in.gov before you contact the registry.

Indiana CNA Registry Contact Information

Indiana CNA Requirements at a Glance

Transferring a CNA License To or From Indiana (Reciprocity)

Reciprocity is how an active certification held in one state becomes a certification in another. It usually avoids retesting, but only while your current certification is in good standing. A lapsed or flagged record cannot transfer.

Indiana CNA Training Programs

The steps above are the whole route onto the registry. The one thing that comes before them is an approved 75-hour program, because you cannot sit the exam without completing one. The state itself charges no application fee, so training is the cost that matters.

If you want to prepare before you enrol, our free CNA skills course covers the material the program and the skills test are built on.

Indiana CNA Registry FAQ

Look Up a CNA License in Another State

Every state runs its own registry, and a certification is only verifiable in the state that issued it. Pick a state to see its portal, its status vocabulary and its renewal rules.