Virginia Nurse Aide Registry

How to Look Up a Virginia CNA License

This section is the mechanics: where the search is, what to type into it, and how to read what comes back.

Virginia keeps its nurse aide records at dhp.virginiainteractive.org. The search is public, so you can check your own record or a candidate's record without an account and without paying.

1. Open the Virginia registry search

   Go to dhp.virginiainteractive.org and use the License Verification panel. The search takes three separate forms on one page, each with its own Search button: a License Number of all 10 digits, the last four digits of a Social Security number with a Last Name, or an Occupation list, where you choose Nurse Aide, with First Name, Last Name, State, Zip Code and a Status list that starts on Any. In the third, either name box works on its own, from two letters. No login, no account, no fee.

2. Enter your details as the registry recorded them

   Use the name from the time of testing, and fill in what the panel asks for. If it offers a license number box, the number is unique to one person and a name is not, but some panels take the number or a name, not both.

3. Match the record to the person

   Check every identifying detail the result shows, not just the name, before you treat a row as a match. A common surname can return more than one person, and the wrong record can look right at a glance.

4. Read what the record says, not just that a name came back

   Appearing on the registry is not the same as being current, so read what the record says about standing, whether that is a status, an expiry date, or both, then check it against the status table below. If a result links through to a fuller record, open it, because some registries keep the status there. The results table shows one row per person under an occupation heading, with Name, Address, Expire Date and Additional Public Information, which reads Yes or No. Each name opens a record page with the License Number, Initial License Date, Expire Date and License Status, and a Yes links to the Board's published notices and orders, which is where a finding of abuse, neglect or misappropriation is stated. A Yes can also mean a case that was dismissed.

5. Save a dated copy of the result

   Print to PDF or screenshot the page showing the name, license number, what the record says about standing, and the date you checked. Employers and agencies usually want that record on file.

How to find your license number

Where a search takes the number, it narrows the result to one person in a way a name may not. If you have lost it, it is on any of these.

• Your certificate or wallet card, if your state issued one after the skills test
• The result page of the registry search itself, once you have found your record
• Your employer's personnel file, because facilities record it when they verify you at hire
• The registry, on (804) 367-4515, if none of the above works

What Each Virginia Nurse Aide Registry Status Means

The status field is the part that decides whether someone can work. Wording varies by state, so read the exact term on the record rather than assuming what it means.

Why Your Virginia CNA License Is Not Showing on the Registry

How to Verify a CNA License in Virginia

This section is what the result proves: what a record is evidence of, what to save as your copy of it, and what it means for you specifically. The search itself is the same for everyone.

Verifying your own license after finishing training

Look yourself up at dhp.virginiainteractive.org once your testing entity has filed your results. Save a dated copy of the record, because most employers ask for proof at offer stage rather than checking themselves.

Verifying your license after transferring from another state

A certification held in another state does not appear in Virginia until reciprocity is processed. Until a Virginia record exists, employers here cannot verify you, and your out-of-state record is the only proof you have. See transferring a license to Virginia for the application route, then verify the new record the same way.

Verifying someone else's license (for employers)

Federal rules require a facility to check the registry before it lets someone work as a nurse aide. The record carries two things: the certification status, and any substantiated finding of abuse, neglect or misappropriation of property the state has recorded against that person. Read both, because someone can be listed and still carry a finding that bars employment. The record only covers Virginia, so if a candidate has worked elsewhere, search that state's registry too.

How to Renew Your Virginia CNA License

Renewal in Virginia is yours to file. You report your own qualifying work to the registry, and the record does not update until you do, however long you have been working.

1. Work in a qualifying role

   The hours must be paid nursing or nursing-related duties inside the 24 months before your record lapses. Unpaid placements and volunteer shifts do not count. Some states also exclude certain paid jobs, such as private duty or work in a doctor’s office, or count only work supervised by a nurse, so check what the registry accepts before you rely on that kind of job. If the work was in another state, ask the registry whether it counts before you rely on it, because states differ.

2. File the report yourself

   You submit it, not your employer, through the state's system, DHP Online Licensing. The record does not update until you do, so file before it lapses. You attest to the paid work yourself on the renewal application. For a reinstatement, you list your employers and dates on the Board's Employment Verification Form and sign it yourself.

   Do it while you still work there. Whatever the registry asks for, it is harder to get from a former employer.

3. Check the record, and read the expiry date if it has one

   Look yourself up at dhp.virginiainteractive.org once the report has been filed. Where the record carries an expiry date, a status of current active on its own is not enough, because the previous period may still be running, and the expiry date is what tells you the new period has actually started.

4. Fix a missing report before it lapses

   If the hours were worked but never reported, that is correctable, and it is far easier to correct while the record is still active. Contact the registry on (804) 367-4515 or nurseaide@dhp.virginia.gov and ask what they will accept as evidence of the work.

5. Keep your own dated copy

   Save a copy of the record showing your current status, and the new expiry date where the record has one. If a report is ever missed, that copy is what you give a new employer while the registry corrects it.

How to Reinstate a Lapsed Virginia CNA License

If your active period runs out without the qualifying work reported, the record stops being active. What it takes to come back depends on which of these you are.

How to Get on the Virginia Nurse Aide Registry

In Virginia you do not file a registry application yourself. You train, you test, and your testing entity sends the application and results to the registry.

1. Meet the basic requirements

   Virginia does not publish a minimum age for registry eligibility. Training providers set their own, so check with the provider before you enrol.

2. Complete an approved 140-hour course

   Train with a provider approved in Virginia. See our list of Virginia CNA programs.

3. Pass the written and skills tests

   A knowledge examination, which you may take written or orally, and a hands-on skills demonstration. Both must be passed. Federal rules say you can choose to take the knowledge test orally instead of in writing, but some states offer that only as an approved accommodation, so ask your testing entity how to request it if reading is difficult for you or English is not your first language.

   If a facility has already hired you, both tests have to be passed within 120 days of your hire date. Our free CNA practice tests cover the same knowledge areas as the written test, and the free CNA skills course walks through the skills evaluation itself.

   The state charges no application fee. Check what the exams cost and who collects the fee before you book.

4. Let your testing entity file the results

   The testing entity sends your application and results straight to the registry. There is nothing for you to submit.

5. Check that you appear on the registry

   Give the registry time to process the result, then look yourself up at dhp.virginiainteractive.org before you contact the registry.

Virginia Nurse Aide Registry Contact Information

Virginia CNA Requirements at a Glance

Transferring a CNA License To or From Virginia (Reciprocity)

Reciprocity is how an active certification held in one state becomes a certification in another. It usually avoids retesting, but only while your current certification is in good standing. A lapsed or flagged record cannot transfer.

Virginia CNA Training Programs

The steps above are the whole route onto the registry. The one thing that usually comes before them is an approved 140-hour program. The state itself charges no application fee, so training is the cost that matters.

If you want to prepare before you enrol, our free CNA skills course covers the material the program and the skills test are built on.

Virginia Nurse Aide Registry FAQ

Look Up a CNA License in Another State

Every state runs its own registry, and a certification is only verifiable in the state that issued it. Pick a state to see its portal, its status vocabulary and its renewal rules.