New York CNA Registry
Check any New York certified nursing assistant on the New York State Nurse Aide Registry. The search is free, needs no account, and is the same record an employer sees. This page covers looking up a license, reading the status, keeping your certification active, and getting listed after your exam.
This is the state's own system, run by New York State DOH. It is the same database an employer checks, and the only place a certification status is authoritative.
Four ways to use this page. Pick the one that matches your situation.
New York State Nurse Aide Registry
- Governing agency
- New York State DOHNew York State Department of Health
- Lookup portal
- registry.prometric.com Prometric, public search
- Registry phone
- 800-321-6443
- Renewal cycle
- 24 months work hours must be reported
How to Look Up a New York CNA License
This section is the mechanics: where the search is, what to type into it, and how to read what comes back.
New York keeps its nurse aide records at registry.prometric.com. The search is public, so you can check your own record or a candidate's record without an account and without paying.
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Open the New York registry search
Go to registry.prometric.com and use the Nurse Aide Search panel. The search takes a security check you clear once per visit, then either up to twelve Certificate #s at once or an exact First Name and Last Name, with Middle Name and Date Of Birth optional. An Employer Code box sits above the panel, and only employers need to fill it. No login, no account, no fee.
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Enter your details as the registry recorded them
Use the name from the time of testing, and fill in every box the panel asks for. If it offers a certification number box, use that as well: the number is unique to one person and a name is not.
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Match the record to the person
Check every identifying detail the result shows, not just the name. This search matches both names exactly, so a shortened first name, a former name or a typo returns nothing rather than a close result.
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Read the record, not just the listing
Open the record itself. Appearing on the registry is not the same as being current, so read what the record says about standing, whether that is a status, an expiry date, or both. The results table shows Name, First Name, Last Name, Middle Name, Abuse Findings or Convictions, Original Cert Date, Expiration Date, County, City.
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Save a dated copy of the result
Print to PDF or screenshot the page showing the name, certification number, what the record says about standing, and the date you checked. Employers and agencies usually want that record on file.
How to find your certification number
Where a search takes the number, it narrows the result to one person in a way a name may not. If you have lost it, it is on any of these.
- Your certificate or wallet card, if your state issued one after the skills test
- Your employer's personnel file, because facilities record it when they verify you at hire
- The registry, on 800-321-6443, if none of the above works
Why Your New York CNA License Is Not Showing on the Registry
| Problem | What is happening | What to do |
|---|---|---|
| Your name returns no results | The registry stores the legal name you used at the time of testing. This registry covers nursing home nurse aides only. Home health aides and personal care aides are listed on New York's separate Home Care Registry, so they will not appear here however the name is spelled. | Search your maiden or pre-marriage name. Both names are required here and have to match the record exactly, so check the spelling before assuming there is no record. |
| You passed but you are not listed | Results have to reach the registry from your testing entity before a record exists. | Give the registry time to process them, then call 800-321-6443 with your test date and testing entity. |
| The record shows as expired but you have been working | Qualifying hours have to be reported before the record updates, and yours may not have been filed. | Ask your administrator or director of nursing to report the hours, then re-check the record. |
| Your employer cannot report electronically | Only your employer can file the report, and not every employer holds an account with the registry. | Ask the administrator or director of nursing to contact the registry directly at NYCNA@prometric.com. |
| Details on your record are wrong | Name, address and registry data come from the record created at testing. | Contact the registry on 800-321-6443 or NYCNA@prometric.com with documentation of the correct details. |
How to Verify a CNA License in New York
This section is what the result proves: what a record is evidence of, what to save as your copy of it, and what it means for you specifically. The search itself is the same for everyone.
Verifying your own license after finishing training
Look yourself up at registry.prometric.com once your testing entity has filed your results. Save a dated copy of the record, because most employers ask for proof at offer stage rather than checking themselves.
Verifying your license after transferring from another state
A certification held in another state does not appear in New York until reciprocity is processed. Until a New York record exists, employers here cannot verify you, and your out-of-state record is the only proof you have. See transferring a license to New York for the application route, then verify the new record the same way.
Verifying someone else's license (for employers)
Federal rules require a facility to check the registry before it lets someone work as a nurse aide. The record carries two things: the certification status, and any substantiated finding of resident abuse, neglect, mistreatment or misappropriation of resident property the state has recorded against that person. Read both, because someone can be listed and still carry a finding that bars employment. The record only covers New York, so if a candidate has worked elsewhere, search that state's registry too.
How to Renew Your New York CNA License
Renewal in New York is not a form you file. Active standing continues only when your employer reports qualifying work, which makes renewal something you check rather than something you submit. You cannot report the hours yourself.
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Work at least 7 hours in a qualifying role
The hours must be paid nursing or nursing-related duties inside the 24 months before your record lapses. Unpaid placements and volunteer shifts do not count. If the work was in another state, ask the registry whether it counts before you rely on it, because states differ.
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Ask your employer to report them
Your employer files the report through the state's reporting system, New York State Nurse Aide Registry Recertification Form, mailed to Prometric. The registry does not accept hours reported by the worker.
Ask the administrator or director of nursing, not a shift supervisor. Reporting access is held at facility level. -
Check the record, and read the expiry date
Look yourself up at registry.prometric.com once the report has been filed. Being listed on its own is not enough, because the previous period may still be running. The expiry date is what tells you the new period has actually started.
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Fix a missing report before it lapses
If the hours were worked but never reported, that is correctable, and it is far easier to correct while the record is still active. Contact the registry on 800-321-6443 or NYCNA@prometric.com and ask what they will accept as evidence of the work.
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Keep your own dated copy
Save the record showing the new expiry date. If a report is ever missed, that copy is what you give a new employer while the registry corrects it.
| Item | New York |
|---|---|
| Active period | 24 months from the reported work |
| Work required | At least 7 hours of paid nursing or nursing-related duties |
| What counts | Paid nursing or nursing-related duties |
| What does not count | Volunteer shifts and unpaid clinical placements |
| Work in another state | Ask the registry before you rely on it. States differ on whether out-of-state hours count |
| Who reports it | Your employer only. The registry does not accept hours from the worker |
| Where the report is filed | New York State Nurse Aide Registry Recertification Form, mailed to Prometric |
| Evidence of the hours | The director of nursing or a designee at the Article 28 facility signs a certification that you worked at least seven hours in the previous 24 months. |
| Renewal fee | None. New York charges a $40 recertification fee, but the employer pays it. A nursing home or approved nurse aide employer may not charge a nurse aide for any cost associated with recertification. |
| Filing deadline | Your employer should send the form before your expiry date, and a form sent too early is rejected. Employers are advised to send them in the first or second week of the month your certification expires. |
| Continuing education required | None as a condition of recertification. Separately, your employer has to provide, and you have to attend, at least six hours of in-service education every six months, and review your performance once a year. |
How to Reinstate a Lapsed New York CNA License
If 24 months pass with no qualifying work, the record stops being active. What it takes to come back depends on which of these you are.
| Your situation | What you do | Retesting |
|---|---|---|
| You worked recently, but the hours were never reported | Ask that employer to report the hours now | No |
| No qualifying work for 24 months or more | If you completed a New York approved training program on or after 1 July 1989, you retake both exams and do not have to retrain. If your certification came through deeming, waiving or reciprocity, or you trained before that date, you have to complete a training program again first. | Yes |
| You hold an active certification in another state | Apply through reciprocity. See our New York reciprocity guide | Usually not |
| You are not working in a Medicare- or Medicaid-certified facility | The federal requirement does not reach you, but other employers set their own rules and many still ask for an active certification | No |
How to Get on the New York CNA Registry
In New York you do not file a registry application yourself. You train, you test, and your testing entity sends the application and results to the registry.
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Meet the basic requirements
You must be at least 16. Training providers may set their own requirements on top of that.
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Complete an approved 100-hour course
Train with a provider approved in New York. See our list of New York CNA programs.
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Pass the written and skills tests
A Clinical Skills exam in which you perform five skills used in nursing home care, and a Written exam of 60 multiple-choice questions. Both must be passed, and you get three attempts at each. The knowledge test can be taken orally instead of in writing if you ask, which is a federal right in every state and is worth knowing if reading is difficult for you or English is not your first language.
If a facility has already hired you, there is a deadline for passing both tests. Federal rules cap it at four months from your hire date and some states allow less, so confirm yours with New York State DOH before you plan around it. Our free CNA practice tests cover the same knowledge areas as the written test, and the free CNA skills course walks through the skills evaluation itself.
Testing costs are set by the testing entity rather than the state, so ask your provider what theirs are. -
Let your testing entity file the results
The testing entity sends your application and results straight to the registry. There is nothing for you to submit.
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Check that you appear on the registry
Give the registry time to process the result, then look yourself up at registry.prometric.com before you contact the registry.
New York CNA Registry Contact Information
- Phone
- 800-321-6443
- NYCNA@prometric.com
- Mailing address
- Prometric
NY Nurse Aide
6211 Greenleigh Avenue, Suite 400
Middle River, MD 21220
- License lookup
- registry.prometric.com
- Registry information
- New York State Department of Health Nurse Aide Registry
New York CNA Requirements at a Glance
| Requirement | New York |
|---|---|
| Registry name | New York State Nurse Aide Registry |
| Credential term used by the state | nurse aide |
| Governing agency | New York State Department of Health |
| Minimum age | 16 |
| Total training hours | 100 |
| Clinical hours | 30 |
| Exam | A Clinical Skills exam in which you perform five skills used in nursing home care, and a Written exam of 60 multiple-choice questions. Both must be passed, and you get three attempts at each. |
| Testing deadline | Four months from hire under federal rules, and some states set less |
| Renewal cycle | 24 months, employer-reported hours |
| Testing vendor | Prometric |
Transferring a CNA License To or From New York (Reciprocity)
Reciprocity is how an active certification held in one state becomes a certification in another. It usually avoids retesting, but only while your current certification is in good standing. A lapsed or flagged record cannot transfer.
The route in and out of New York, the documents required and the current processing time are covered in the guide. The tool checks any two states against each other.
New York CNA Training Programs
The steps above are the whole route onto the registry. The one thing that comes before them is an approved 100-hour program, because you cannot sit the exam without completing one.
| Program | City |
|---|---|
| TIA School of Allied Health | New York |
| Shandor Institute | Brooklyn |
| PeopleNTech Institute of Information Technology (PIIT) | Queens |
| Wilson Allen Health Careers Institute | Bronx |
| The New Millennium Training Center | Staten Island |
Tell us where you are and we will match you with approved programs. Takes about a minute.
Find CNA programs near you✓ Free Service • ✓ No Obligations • ✓ Compare Multiple Programs • ✓ Accredited Schools Only
Cost, format and city for each one, listed by city so you can start near you.
If you want to prepare before you enrol, our free CNA skills course covers the material the program and the skills test are built on.
New York CNA Registry FAQ
Is the New York CNA Registry free to search?
Why can I not find my name on the registry?
How long does New York certification last?
Can I report my own work hours?
What happens if my status expires?
Can an employer see abuse or neglect findings?
Do I need to be on the registry to work in New York?
Look Up a CNA License in Another State
Every state runs its own registry, and a certification is only verifiable in the state that issued it. Pick a state to see its portal, its status vocabulary and its renewal rules.